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Adding an Accessing Delegate Calendars in iCal with Exchange 2007

Posted: Wednesday, August 4th, 2010 by Kevin

In this article we’ll show you how to give access to your calendar and how to open the calendar of another user who has given you delegate permissions.

Sharing Your Calendar With Another User

  1. OpenĀ iCal on the machine of the user whose calendar you would like to share
  2. Click on iCal –> Preferences

  3. Click on the Delegation tab and select edit

  4. Click the “+” button and enter the name of the user you would like to share the calendar with. With that user selected, choose which rights you would like them to have with respect to your calendar and tasks

  5. Click Done
  6. Close the Preferences window. You have successfully shared your calendar. The user you have shared with can now open the calendar

Opening a Calendar That Has Been Shared With You

  1. Open iCal on the machine of the user you would like to add the delegated calendar to
  2. Click on iCal –> Preferences

  3. Click on the Delegation tab and click on the “+” button

  4. Enter the name of the user who has given you access and click Done
  5. Check the box that says Show

  6. Close the Preferences window. You will now see a new section in your Calendar List for Delegates. You should see their Calendar and Tasks, depending on the permissions they gave you


5 Responses to “Adding an Accessing Delegate Calendars in iCal with Exchange 2007”

  1. Aaron Booker says:

    Great post! Was googling around to try to find a nice step by step – vastly better than fishing through the Apple Support forums.

    Aaron

  2. Peter Vandewalle says:

    that’s how it’s supposed to work. But it doesn’t. I don’t see the delegates in the list so I can’t add them.

  3. James P says:

    I’m having the same problem, I can get to the step where I add someone but it’s not recognizing anyone from our Exchange server. I know my iCal works with our server because it syncs all my events, so what’s the problem?

  4. David Heffler says:

    I was having a problem seeing two peoples calendars out of 14. Here is what I did to fix it. Have the person go to their calendar in outlook, right-click on it and edit sharing permissions. Have them manually add you to the list and it will work. Evidently, Exchange does not require you to have explicit rights to view a calendar. hope this helps.

  5. Mike says:

    James P:

    Make sure you’re syncing contacts to the Exchange server, too. I had a problem with iCal not searching the Exchange server for matches of users I wanted to add as delegates until contacts syncing was enabled.

    mm

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