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How to export a backup archive of your mailbox in Outlook 2010

Posted: Friday, March 11th, 2011 by Ted

Below are the steps detailing how to export a backup copy of your mailbox data using Outlook 2010. Exporting an archive will take a copy of your mailbox and export it to your computer’s hard drive. Data will not be removed from the server, you will only be making a copy of it.

  1. Click on the File tab and select Open.
  2. Click on Import on the right-hand side.
  3. In the new pop-up window, select Export to a file then click next
  4. In the next window, select Outlook Data File (.pst) then click next
  5. Select the folder you’d like to export. If you want your entire mailbox, select the top-level item, it will say something like “Mailbox – Your Name” or “Mailbox – Your email address.” Make sure you select the check box that says “Include subfolders” then click next.
  6. It will want to save the exported file as backup.pst. You can allow the default location or click on the “Browse…” button to save it somewhere else. You will then click on the Finish button.
  7. Finally, it will ask you to add an optional password. You can password protect the file if you’d prefer, but this is optional. Click OK to start the archive.

Depending on the size of your mailbox, this process can take anywhere from several minutes to over an hour. Once the process has completed, you will have a local copy of your mailbox and its data on your computer.

5 Responses to “How to export a backup archive of your mailbox in Outlook 2010”

  1. Peter says:

    Excellent, straightforward instructions and guidance. Thanks

  2. Nonita Thomas says:

    Very good.

  3. Craig says:

    Hi. What I found interesting was that the backup copy I got onto my new computer contained all emails from 2008 to 2011 but then 2012 to current only backed up calendar entries without any emails. Do you have any thoughts?

  4. Sean says:

    Thank you, 🙂

  5. Maad says:

    Thank you very much, that was very helpful.

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