How to Copy the Autocomplete Information to a New Outlook Profile
Posted: Monday, January 10th, 2011 by Kevin
Whether you are moving to a new Hosted Exchange solution or you are just recreating your profile on a new machine, one of the most difficult things to lose is your automatically filled list of email addresses. Thankfully, these are stored locally on your machine and can be migrated to your new profile. Here is what you need to do:
IMPORTANT: You must exit Outlook before starting the following procedure. The names will be included in AutoComplete when you restart Outlook.
For Outlook 2003 and 2007
1. On the computer with the saved AutoComplete names,
- On an XP machine, go to drive:\Documents and Settings\user name\Application Data\Microsoft\Outlook.
- On a Vista machine, go to drive:\Users\username\AppData\Roaming\Microsoft\Outlook
NOTE Depending on your file settings, this folder might be hidden. To view the files in this folder, do the following:
- Click Start, and then click My Computer.
- On the Tools menu, click Folder Options.
- Click the View tab, and then, under Advanced settings, under Hidden files and folders, click Show hidden files and folders.
2. Right-click profile name.nk2, and then click Copy.
TIP You can copy the file to removable media, such as a floppy disk or a CD, and then copy the file to the correct location on the other computer. Or you can attach the file to an e-mail message and send the message to yourself. On the new computer, open the attachment in Outlook, and then save it to the correct location.
3. On the computer where you want to populate the AutoComplete feature, copy the file to drive:\Documents and Settings\user name\Application Data\Microsoft\Outlook.
4. If the Outlook user profile name is different on the computer where you are moving the .nk2 file, you must rename the file with the same Outlook user profile name after you copy it to the correct folder. For example, if you move Kim Akers.nk2 from the original computer with an Outlook user profile name of Kim Akers, and you copy the Kim Akers.nk2 file to the new computer, you must rename it with the Outlook profile name being used on the new computer.
5.If you are creating a new profile on the same machine, you will want to rename the .nk2 file that was created for your new profile and then rename the imported .nk2 file to the new profile name. For Example, if your new profile was profile2.nk2, you could rename it profile2.nk2.old. Then you would rename profile1.nk2 as profile2.nk2
6. If prompted about replacing the existing file, click Yes.
7. Open Outlook to view changes.
For Outlook 2010
1. Open the start menu and type in:
2. The Auto Complete file starts with Stream_Autocomplete and ends in .dat
3. Pay careful attention to the dates these were last edited. The new profile will have the most recent date. Copy the full file name from the old autocomplete file and replace the new on with that name. When prompted, overwrite and you should be able to open Outlook with all of your autocomplete data