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How to Export your Outlook 2010, 2013, or 2016 Email to a PST file

Posted: Thursday, October 29th, 2015 by Daniel Apana

Exporting your email is useful when you are moving to a different email provider or backing up your email (unless you are on Exchange server).

1. Open Outlook

2. Click “File” then “Open”

3. Click “Import” (this will give you the option to export. Counter-intuitive, right?)

Outlook export step 1

4. Click “Export to a file” then “Next”

Outlook export step 2

5. Choose “Outlook Data File (.pst)” then “Next”

Outlook export step 3

6. It may show all the folders you have under your one email account. If so, click the – symbol next to your email address at the very top. You can see below, the – has turned to a +. Also make sure “Include subfolders” is checked!

Outlook export step 4

7. Click “Next”, then browse to a location to save your PST file to. This can be anywhere: Desktop, Documents, etc. (We recommend your Documents.) Then “Finish”

Outlook export step 5

8. You may receive this box for setting a password. It is optional, and if you don’t want one, simply click “OK” to bypass this step.

Outlook export step 6

9. Congratulations! Your email is now exporting! Once complete, all your email will now be in a PST file to access later.

Outlook export step 7


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