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Outlook Manual Profile Configuration For Hosted Exchange

Posted: Wednesday, August 26th, 2015 by Marcus Ocana

To manually configure your Outlook profile, you need to manually configure multiple profiles and/or add email accounts to an existing profile.  Perform the following steps:

1. From your PC:
Windows 7 (in Category view):  Start | Control Panel | User Accounts | Mail.
The Mail Setup wizard starts.

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2. Click the [Show Profiles] button, then [Add] to create a new profile for your account.

NOTE: If this is the first profile created, then the second dialog (Mail | General) displays; the first dialog does not display.

The New Profile dialog displays.

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3. Enter any name for the profile to help you identify the account (for example, “Outlook2010”) and click [OK].
The Auto Account Setup dialog displays.

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4. Click the checkbox at the bottom of the screen to Manually configure server settings or additional server types and click the [Next] button.
The Choose E-mail Service dialog displays.

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5. Select the Microsoft Exchange radio button option and click the [Next] button.

The Microsoft Exchange Settings dialog displays, on which you can enter server settings to begin setup.

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6. Make sure to keep the Use Cached Exchange Mode checkbox checked (that’s the default) and enter the information as requested.
Microsoft Exchange server:  AUSP01MCAS52.collaborationhost.net
User Name:  Enter your user name (for example, firstname.lastname@yourdomain.com)

NOTE:  Do NOT click [Check Name] at this time.

7. Click [More Settings].
Outlook may display a few warning dialogs (example below).

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8. Click [OK] on each warning dialog until the Microsoft Exchange dialog displays.

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9. Click [Cancel] to close this dialog.
The Microsoft Exchange dialog displays.

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10. Click the Connection tab to access the additional connection settings.
11. Click the Connect to Microsoft Exchange using HTTP checkbox.
This activates the [Exchange Proxy Settings] button.
12. Click the [Exchange Proxy Settings] button to access the Microsoft Exchange Proxy Server Settings dialog.

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13. Enter all of the following settings:
Use this URL…proxy server for Exchange: email.hostaccount.com
• Check the checkbox for On fast networks…using TCP/IP.
• Check the checkbox for On slow networks… using TCP/IP (default).
• Select Basic Authentication from the Proxy authentication settings drop-down

14. Click the [OK] button.
The Microsoft Exchange dialog displays again, with the Connection tab on top.

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15. Click [Apply], and then click [OK].
The Microsoft Exchange Settings dialog displays.

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16. Click the [Check Name] button.
You are prompted to login.

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17. Enter your User name and Password and click [OK].
Outlook attempts to communicate with the Exchange server with the settings you have entered.
It may take a few seconds (up to two minutes on slow Internet connections) before the Outlook profile resolves your mailbox settings.

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The setup is successful when the Microsoft Exchange Settings dialog is updated – the Microsoft Exchange server and the mailbox User Name inputs display as underlined (as in the graphic above).
NOTE: The Microsoft Exchange server name of the resolved location (which is underlined) may be different than what was entered in Step 6 above.

The User Name displays what was entered for the Display Name for the Exchange mailbox.

18. Click the [Next>] button.

A Congratulations dialog displays, indicating that the setup was successful.

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19. Click the [Finish] button.
The Mail dialog displays again.

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20. From this dialog, you can either select Prompt for a profile to be used or change the drop-down for Always use this profile to select the name of the newly created profile in order to always log into that profile.

You have now successfully connected the Outlook profile to your Exchange mailbox using the manual server configuration settings.

 

Outlook Profile Configuration ― Autodiscover

1. From your PC:
Windows 7 (in Category view):  Start | Control Panel | User Accounts | Mail.
The Mail Setup wizard starts.
2. Click [Show Profiles].
The Mail dialog displays.
3. Make sure Prompt for a profile to be used option is selected and click the [Add] button.
4. Enter Profile Name in the next dialog and click [OK].
5. In the Add New E-mail Account wizard, fill the Your Name and E-mail Address fields.
6. In the Exchange login prompt, enter your email address
7. Outlook will try to discover your mailbox settings over a secure Internet connection.
You could be prompted to allow Outlook to perform redirection from one site (unsecure) to another (secure).
Allow this redirection.

 

Outlook Manual Profile Configuration for Office 365

1. Close Outlook.
2. In Control Panel, open the Mail module.

NOTE   The Mail icon in Control Panel will not appear unless you have Outlook installed and have accessed it at least once.

3. Do one of the following:
4. Create a new profile
5. Under Profiles, click Show Profiles.
6. Click Add.
7. In the New Profile dialog box, type a name for the profile, and then click OK.
This is the name that you will see when starting Outlook if you configure Outlook to prompt you for a profile to use.
8. Add to an existing profile    
The title bar of the Mail Setup dialog box contains the name of the current profile. To select a different profile, click Show Profiles, select the profile name, and then click Properties.
9. Click E-mail Accounts.
10. Click New.
11. Click Microsoft Exchange, POP3, IMAP or HTTP account, and then click Next.
Your Windows domain credentials are used to configure your Exchange account automatically. The following steps allow you to configure your Exchange account manually.
12. Select the Manually configure server settings or additional server types check box, and then click Next.
13. Click Microsoft Exchange, and then click Next.
14. Type the name that was assigned by your mail administrator for the server running Exchange.
15. To use Cached Exchange Mode, select the Use Cached Exchange Mode check box.
More information about Cached Exchange Mode. 
Cached Exchange Mode provides you with a better experience when you use an Exchange account. In this mode, a copy of your mailbox is stored on your computer. This copy provides quick access to your data, and it is frequently updated with the mail server.
If you are unable to turn on Cached Exchange Mode, one or more of the following might apply:
16. Your Exchange server administrator may have disabled this functionality. Exchange administrators have the ability to disable this feature in Outlook. For more information, contact your Exchange administrator.
17. You have installed Microsoft Terminal Services. Cached Exchange Mode uses an Offline Folder file (.ost). These files cannot be used if you have installed Microsoft Terminal Services for Microsoft Windows Server 2003. However, installing the Terminal Services Client or the Remote Desktop Connection client does not prevent access to this feature.
18. In the User Name box, type the user name assigned by your mail administrator. This is usually not your full name.
19. Optionally, do any of the following:
20. Click More Settings. On the General tab, under Mail Account, type a name that will help you to identify the account, for example, My Work E-mail.
21. Click More Settings. On any of the tabs, configure the options that you want.
22. Click Check Names to verify that the server recognizes your name and that your computer is connected to the network. The account and server names that you specified in steps 8 and 10 should become underlined. If your name does not become underlined, contact your Exchange administrator.
23. If you clicked More Settings and opened the Microsoft Exchange Server dialog box, click OK.
24. Click Next.
25. Click Finish.

 

Outlook 2007/2010/2013 – POP/IMAP/SMTP Configuration

1. Open Outlook. If the Microsoft Outlook Startup Wizard opens, on the first page of the wizard click Next. Then on the E-mail Accounts page, click Next to set up an email account. 
If the Microsoft Outlook Startup Wizard doesn’t open, on the Outlook toolbar click the File tab. Then click Add Account above the Account Settings button.
2. Click Manually configure server settings or additional server types > Next.
3. On the Choose Service page, click Internet E-mail > Next.
4. Provide the following information on the Internet E-mail Settings page.
Under User Information:
5. In the Your Name box, type the name you want users to see when you send email from this account.
6. In the E-mail Address box, type your email address.
7. Under Server Information:
8. In the Account Type list, click IMAP or POP3. Consider using IMAP because it supports more features.
9. In the Incoming mail server box, type the IMAP or POP server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings in this article.
10. In the Outgoing mail server (SMTP) box, type the SMTP server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings in this article.
11. Under Logon Information:
12. In the User Name box, type your email address.
13. In the Password box, type your password. If you want Outlook to remember your password, make sure the check box next to Remember password is selected.
14. At the bottom of the page, click More Settings, and then fill in the Internet E-Mail Settings dialog box as follows: 
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication.
15. Under Incoming server (IMAP), or Incoming server (POP3), next to Use the following type of encrypted connection, select SSL in the list.
16. Under Outgoing server (SMTP), next to Use the following type of encrypted connection, select TLS, and then click OK.
17. If you’re using POP3 and you want to keep a copy of your messages on the server, under Delivery, click Leave a copy of messages on the server. If you don’t select this option, all messages are removed from the server and stored locally on your computer.
18. On the Add New Account page, click Next. After Outlook tests your account, click Close to close the Test Account Settings dialog box.
19. On the Congratulations page, click Finish.
20. On the Account Settings page, click Close.
21. If you’re using IMAP4, a message may appear asking you if you want to download folders for the mail server that you added. Click Yes. Use the Outlook user interface to select which folders to synchronize between the server and your local computer, and then click OK.

 

Find your POP or IMAP server settings

1. If you’re connecting to your Office 365 email, you don’t need to look up your settings. For Office 365, the server name for IMAP and POP is outlook.office365.com and the server name for SMTP is smtp.office365.com.
2. If you’re not connecting to Office 365 email, do the following to look up your settings.
3. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
4. In Outlook Web App, on the toolbar, click Settings   > Options > Account > My account > Settings for POP and IMAP access.
5. The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the Settings for POP and IMAP access page under POP setting or IMAP setting, and SMTP setting.


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