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Configuring Outlook to use IMAP or POP3

Posted: Wednesday, February 19th, 2014 by admin

This article explains how to modify your mailbox settings for POP/IMAP configuration on a Windows computer.  Note:  if you are not sure if you use POP/IMAP, you probably do not.  POP and IMAP are considered legacy email protocols and are used by a small number of clients.  Here is how to configure Outlook for POP/IMAP.

Go to Start Menu, and select Control Panel.  If you are running Windows Vista 64-bit, you will need to select the 32-bit control panels folder.  If the view is set to Category, change the view to Small Icons or Large Icons.

Control Panel

Select the Mail control panel and click on Show Profiles.

Mail Control Panel

Click on Add Profile on the next screen then name the profile something to your liking. I am going to name my profile using the email address:  test@mbx8test.com.  Select OK.

Create New Profile

After naming the new profile, select (if prompted) to Manually configure server settings or additional sever types, then click Next.

Click the checkbox at the bottom of the screen to Manually configure server settings or additional server types and click the Next button. The Choose Service dialog displays.

IMAP

Select the POP or IMAP radio button option and click the Next button.

The Add Account dialog displays, on which you can enter server settings to begin setup.

IMAP 2

Provide the following information on the POP and IMAP Account Settings page.

Under User Information:

  • In the Your Name box, enter the name you want users to see when you send e-mail from this account.
  • In the E-mail Address box, enter your e-mail address.

Under Server Information:

  • Under Account Type, select IMAP or POP3.
  • In the Incoming mail server box, enter the IMAP or POP server name.
    • IMAP Incoming Mail Server:  email.hostaccount.com
    • POP3 Incoming Mail Server:  email.hostaccount.com

In the Outgoing mail server (SMTP) box, enter the SMTP server name:  email.hostaccount.com

  • Under Logon Information:
  1. In the User Name box, enter your email address.
  2. In the Password box, enter your password.

You want Outlook to remember your password, so make sure the check box next to Remember password is selected.

At the lower-right side of the page, click More Settings, and then fill in the Internet E-Mail Settings dialog box as follows:
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication.

IMAP 3

On the Advanced tab:

  • Under Incoming server (IMAP), or Incoming server (POP3), next to Use the following type of encrypted connection, select SSL in the drop-down box.
    IMAP Incoming Port: 993
    POP Incoming Port: 995
  • Under Outgoing server (SMTP), next to Use the following type of encrypted connection, select TLS, and then click [OK].
    Outgoing Port: 587
  • If you’re using POP3 and you want to keep a copy of your messages on the server, under Delivery, click Leave a copy of messages on the server.
    If you don’t select this option, all messages will be removed from the server and stored locally on your computer.

Select OK.
The Add New Account page displays, click Next.
After Outlook 2010 tests your account, click Close to close the Test Account Settings dialog box.
The Congratulations page displays, click Finish.

Manual Config 9

If you’re using IMAP4, a message may display asking you if you want to download folders for the mail server that you added.  Click Yes.   Use the Outlook 2010 user interface to select which folders to synchronize between the server and your local computer, and then click OK.  Click the Next> button.
A Congratulations dialog displays, indicating that the setup was successful. Click the Finish button.

The Mail dialog displays again.

IMAP 4

From this dialog, change the drop-down for Always use this profile to select the name of the newly created profile in order to always log into that profile.  Select OK.  You can close the Control Panels window as well.

You have now successfully set up your Outlook profile to use IMAP or POP3 settings.


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