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Outlook 2013 Open another person’s Exchange calendar or folder

Posted: Tuesday, January 21st, 2014 by admin

Outlook 2013

This document explains how to open another person’s Outlook calendar or email folder.  You would need to have been given permission to their folder or calendar before you can open or access it from your Outlook 2013 client.  Depending upon the permissions given, you may be able to view only the calendar, or get able to edit, delete, and add appointments.  The same would be true about accessing other email folder items.

Opening another person’s Exchange Calendar

To connect to a shared calendar in Outlook 2013 follow these step-by-step instructions.

  1. Open Outlook and left-click the “calendar” icon in the menu near the bottom left-hand corner of the window.

    Outlook 2013 Open Calendar

  2. Left-click “Open Calendar” in the “Home” tab of the ribbon at the top of the window.

    Outlook 2013 Open Calendar 2

  3. In the menu that appears, left-click “Open Shared Calendar.”

    Outlook 2013 Open Calendar 3

  4. In the dialog box, left-click “Name.”

    Outlook 2013 Open Calendar 4

  5. Left-click the name of the shared calendar you want to access.  You can use the search bar to narrow down your selection.  You can use “CTRL + left-click” to select multiple names.  When you have made your selection, left-click “OK.”  You will be taken back to the dialog box in Step 4.  Left-click “OK” in that dialog box.

    Outlook 2013 Open Calendar 5

  6. You have successfully connected to an Outlook 2013 shared calendar

Opening another person’s Exchange Folder

To connect to a shared folder in Outlook 2013 follow these step-by-step instructions.

  1. Open Outlook.
  2. Click on File.

    Outlook 2013 Open Shared Folder

  3. Click on the Open & Export header and then click on Other User’s Folder.

    Outlook 2013 Open Shared Folder 2

  4. Type the name of the person who owns the folder in the Name field or click on Name to choose from the list of users and select the folder type that you wish to open. Then, click on OK.

    Outlook 2013 Open Shared Folder 3

Note: If you use the “Open Other User’s Folder” method as outlined, only the primary Outlook folders (Contacts, Inbox, Journal, Notes, Tasks) may be accessed; subfolders are not available. In order to have access to a folder that is not one of the Primary Outlook Folders, you must share the entire mailbox.

 


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