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Set Up Mailbox Archiving in Outlook

Posted: Thursday, July 29th, 2010 by Ted

Email archiving is a great way to reduce your monthly bill by taking older messages off of the server and importing them onto your local computer. You get the benefit of having your older messages available on your computer without having to pay for the storage of them.

Screencast: How to set up archiving in Outlook

Step-by-Step: How to set up archiving in Outlook

  1. Open Outlook.
  2. Go to Tools > Options.
  3. Select the “Other” tab.
  4. Click on the “AutoArchive” button.
  5. Using the wizard, select the properties of your archiving setup. For example: you may want to have AutoArchive run every 1 day and have the archiving clean out items older than 6 months old. Once you’ve set up archiving to your liking, make sure you click on the “Apply these settings to all folders now” button.
  6. Click on “OK.”
  7. Click on “OK” again to get back into Outlook.

Archiving will run on the scheduled time that you programmed it to run and will move messages older that the time frame you set to Archive Folders on your PC. They will be accessible via Outlook only on the computer you set archiving up on. Emails that are archived no longer reside on the server.

Once you set up the AutoArchive settings, you can click on File > Archive to force the archiving to run right away.

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